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How to Set Up Outlook 2003 to Send and Receive Email

Before you configure your email account on Outlook 2003, you should have the following details handy.

1. Your email address and password – ex: [email protected] and your password
2. POP or IMAP incoming server – usually mail.yourdomain.com.au ex: mail.concise.digital
3. SMTP server – usually mail.yourdomain.com.au ex: mail.concise.digital
4. POP / IMAP / SMTP ports: Usually, 110 for pop, 995 for pop ssl, 143 for imap, 993 for imap ssl, 25 for smtp and 465 for smtp ssl

Let us now begin to setup Oulook 2003 to send and receive emails.

1. Open Outlook 2003.
2. Click the ‘Tools’ menu, and select ‘E-mail Accounts…’
   
3. Select ‘Add a new e-mail account,’ and click ‘Next.’
   
4. Choose ‘POP3’ as your server type by clicking the radio button, and click ‘Next.’
   
5. Fill in all necessary fields to include the following information:
   
6. Click ‘More Settings…,’ and then click the ‘Outgoing Server’ tab.
7. Check the box next to ‘My outgoing server (SMTP) requires authentication,’ and select ‘Use same settings as my incoming mail server.’
   
8. Click the ‘Advanced’ tab, and enter the ports as mentioned above
   
9. Optional: If you would like to use both Pop3 and Webmail, check the box for “Leave a copy of messages on server”.
10. Click ‘Test Account Settings…’ After receiving ‘Congratulations! All tests completed successfully,’ click ‘Close.’
11. Click ‘Next,’ and then click ‘Finish.’